Modify application settings
You can modify the Ape software program options by selecting Options
the Utilities tab of the ribbon menu or in the Files folder drop-down menu.
First Day of Week: Setting determines the due date when calibrations
using the 'Week of' Frequency. For instance, if a tool has a calibration frequency of
'Week of' and a unit multiplier of three (i.e., every three weeks), Ape software
calculate the next calibration date by adding three weeks to the last calibration and then
choosing the first day of that week (as determined by this setting).
Current or Next for 'Week/Month of' Due Dates: Setting is
calculating the calibration due date for the 'Week of' and 'Month of' frequencies. For
example, if a tool has a 'Month of' frequency, a 12 unit multiplier (i.e., every
and the offset for the program is 'Next' (this setting), the Calibration Due Date is calculated
by adding 12 months to the Last Calibration and then choosing the first day of the
Check for Program Updates: Ape software can notify available
updates on a Daily, Weekly, or Monthly cycle when the application is first opened.
default is daily.
Measurement System: Use the drop-down to switch the default
system between U.S. and Metric. The default is U.S.
Company Name and Licensed To (User): Fields here are the
same ones presented in the dialog where the product key was entered.
Equipment ID of Default Template: New Equipment records can
from a default template identified by the Equipment ID of that template. Therefore, this
field identifies an existing Equipment record to be used as a template for new Equipment
Unique Alternate Equipment ID: The Equipment ID field must
unique but the Alternate Equipment ID can repeat or be unique, or be unique within a given Site.
Language: Select the language displayed. Changing the
requires a program restart.
Label Printer: When multiple label printers are installed
on a single
computer, the printer used to print labels for Ape software may need to be specifically
identified in this field.
Label Date Masks and Number Mask Tabs
Refer to the Masks in Calibration Control help
topic for an
explanation of masks.
Default Labels Tab
Default Labels: These settings determine which label templates
used by default when using the 'Print Label' button from the Equipment dialog. (Default
label settings can be overridden for a specific Equipment, Type, or Model record.)
Note: The number at the beginning of the file name indicates
of the label tape in millimeters. The number at the end of the file name indicates the
sequence. Any custom labels should be given a unique sequence.
All labels can
be edited using the Brother P-touch Editor software that
comes free with your Brother P-touch label printer.
a preview of all default label templates included in Ape Software, visit our
Label Fields topic.
Calibration Due: Prints when the calibration frequency generates
a due date and uses labels with the 'Due Cal' string in their file name.
Asset: File templates are identified as Asset labels by the
'Asset' string in the file name.
Cal Not Required: Prints in place of the Calibration Due
label when the Calibration Frequency is 'Cal Not Required' and is identified
as CNR label by the CNR string in the file name.
Next Use: Print in place of the Calibration Due label when
the Calibration Frequency is 'Next Use' and the labels are identified by a 'Next
string in their file name.
Default Reports Tab
Default Reports: These settings determine which reports are
default. While most reports can be previewed using the Reports Print Menu, the Cal
Certificate includes specific data so that it can be previewed only through an Equipment
record, (making this tab important to know).
Note: All reports can be edited using Ape software's built-in
Report Designer. Custom changes made to default templates should be renamed,
"CalibrationCertificate - COMPANY").
Calibration Cert: Template used when printing a Calibration
Due Cal Report: Report template used when printing the
Calibration Due Report.
Cal Worksheet: Calibration Worksheet that prints when the
Equipment record has a Measurement Template or a previous Calibration Event.
Blank Worksheet: Calibration Worksheet that prints when the
Equipment record has neither a Measurement Template nor a previous Calibration Event.
Uncertainty: Default report for the Measurement Uncertainty
OOT Investigation: Designates the Out-Of-Tolerance (OOT)
Investigation worksheet used when Equipment received for calibration is found OOT.
Custom Report: Custom report for a single Equipment record,
which can print from the popup menu on the Tool Browse dialog.
Default Folders Tab
Files Folder: The Files Folder is a folder with the three
sub folders of Attachments, Labels, and Reports. While the Attachments folder
is the location where Ape software stores the actual folders, the Labels and Reports
folders store templates (how the labels and reports are printed).
- It is important to move the Files Folder to a location where it will be backed up
regularly and can be accessed by other users of the Ape software database.
to Folders help topic for more information.
Auto Generated Website: This is the location where the auto-generated
Due Calibration website is created either by using the 'Publish Website' menu button
main ribbon or via the Auto Notify utility.
THUM Database: The THUM (Temperature and Humidity USB Monitor)
is the location where the THUM device stores its data. If
device is used and the database exists, then Ape needs to know where this database is so
temperature and humidity data can be added automatically to Calibration Event records.
Status on Calibration Pass: Set the Equipment record to [THIS
when saving a new Calibration Event that is Passed.
Status on Calibration Fail: Set the Equipment record to [THIS
when saving a new Calibration Event that is Failed.
Received for Calibration Status: When using the
Status Change dialog, if [THIS Status] is set, three changes
are made to the related Equipment dialog: (a) the Status is changed
Status], (b) the Received field is set to TODAY, and (c)
note is added describing the event.
Reminder Lead Days: The number of days to include in the
Due Cal report
and when Browsing Due Cal.
Manually Set Due Dates in Equipment Dialog: Normally, the
Due (Next Cal) is automatically calculated based on the Last Calibration and the Calibration
Frequency. Therefore, checking this option for manual set will disable the
Ask to Print OOT Worksheet When Received OOT: With this option
the User who saves a Calibration Event with the Received Out-Of-Tolerance (OOT) condition
will be asked if the OOT Worksheet should be printed. (Works with the next
Null Cal Received Date on Successful Cal: (Usually used in
with the above Received for Calibration Status feature) With this option checked, when a
Calibration is saved with a 'Passed' Status then the Received [for Calibration] field in
Equipment record is automatically nulled.
Use Last Calibration as Template if No Template Linked: With
checked, creating a new Calibration Event uses the most recent Calibration Event as the
Measurement Template if no Template is
for that Equipment.
Edit Form Labels: Change the
and other text related to dialogs. For example, you can change the Equipment ID
to be named Asset, and the Location can be changed to Work Center or whatever works best.
Add Missing/New Records: Adds any missing standard records
in the reference
tables that Ape software uses. If one or more records is accidently deleted from tables
Language (used for field names), Roles (defines Admin, Supervisor, etc.), or Permissions
Roles are required for each Permission), then pressing this button will re-add all missing
Refresh All Records: Similar in function to the [Add Missing/New
button except it completely deletes and refreshes the contents of all reference tables.
features you do not use by changing the visibility settings for your ribbon menu.
Switch to Sample Database: Switches to a sample database
populated fields. Useful when exploring new features.
Do Not Copy Default Labels, Reports, & Emails on Start: By
each time the Ape software starts it confirms that all the default Labels, Report, and
Email templates are in the Files folder. If any file is missing, Ape replaces it.
Checking THIS option prevents this feature.
Edit Permissions: Change the Roles
Administrator, Supervisor, Technician, etc.) required for any Permission (e.g., adding an
attachment, editing a Person record, adding a Calibration, etc.).
Activate/Deactivate Sign-In Mode: Enable or disable the User
Authentication Mode (Sign-In Mode). At least one User must
Administrator privileges to Enable User Authentication and, by default, only an Administrator
can disable Authentication.
Password Security: Edit User password strength rules and
Only Current Users Can Check Out Equipment: Prevents anyone
but the current
user from checking out Equipment.
Prevent Users From Saving Passwords on Client PCs: When the
mode (sign-in) is enabled and a User signs in, they are given the option of saving their
and Password for future automatic sign ins. Checking THIS option prevents the ability
save their User Name and Password.
Display Equipment Only From Assigned Sites When Signed In:
Authentication mode is enabled, checking this box will
Limit Equipment Visibility by Site.
Disable Terminal Equipment Grid: Prevents any user from seeing
the main list
of Equipment from the Terminal dialog.
Disable Check In/Out Dialog: Checking THIS option prevents
the use of the
Check In/Out dialog from the Terminal mode.
Disable Status Change Dialog: Checking THIS option prevents
the use of the
Status Change dialog from the Terminal mode.
Disable Asset Transfer Dialog: Either disable the
Asset Transfer dialog completely or disable one or more of the fields that
can be edited.
Use the fields in the Email tab to setup a connection to your company or personal
Ape software makes use of these settings in the Auto Notify
that automatically sends Email notifications or messages to People identified in the application.
SMTP Server: Your SMTP server address usually looks something
Email/Password: This is the email address (or user name)
and password of
the email account Ape will be sending mail from.
Port: Leave this at zero (0) unless you know it should be
a different number.
Use Secure Connection: If your SMTP server requires a secure
check this box.
Disable CSS in Emails: The default Email templates use embedded
style sheets (CSS) to format text with colors, backgrounds, decorations, etc., especially
table of Equipment If the
services you send emails to blocks some CSS, like Gmail, check this box to get a list
minimal coloring back into the Equipment grid.
Send Test Email to: Solely for the purpose of setting your
enter an email address to send a test message to.
Last updated: 27 Feb 2017
Compatibility: Calibration Control version 8.6 to current
Download Calibration Control