Work Orders

Create and manage work orders within Calibration Control (our Calibration Management Software) and link related equipment records.

Work Orders Grid

Select the Work Orders icon from under the Data Grids tab of the ribbon menu.

Work Orders Ribbon Menu

In the Work Orders grid, you can add new records, open and edit records, or delete Work Orders. Right-click in the grid for the context menu and select to view All Work Orders or Open Work Orders.

Work Order Dialog Tabs

The 'Edit Work Order' dialog contains useful fields for organizing data of the Work Order record.

Submit tab

Work Order Submit Tab

Work Order Numbers:   Create a new record and enter a Work Order Number and add any additional information as required.  More fields under the Submit tab of the Work Order dialog are as follows:

  • Requestor:  The Person can be selected from this combo-box.  If the person does not yet exist as a record, click directly on the [Requestor] field name to quickly add a name.
  • Department:  The Department can be selected from this combo-box.  If the Dept does not yet exist as a record, click directly on the [Department] field name to quickly add a new record.
  • Location:  The Location can be selected from this combo-box.  If the desired Location Code does not yet exist as a record, click directly on the [Location] field name to quickly add a new code.
  • Account:  The Account can be selected from this combo-box.  If the Account record does not yet exist, click directly on the [Account] field name to quickly add a new one to the combo-box.
  • Category:  The Category can be selected from this combo-box.  If the appropriate Service Category does not yet exist, click directly on the [Category] field name to quickly add a new one to the combo-box.
  • Priority:  The Priority can be selected from this combo-box.  If the desired Work Order / Project Priorities code does not yet exist, click directly on the [Priority] field name to quickly add a new record to this combo-box.
  • Short Description:  A Short Description summary to quickly identify the nature of this Work Order.
  • Full Description:  A Full Description field is available for remarks or notations regarding the purpose of this Work Order.

Linking Equipment to the Work Order:  From the panel grid labeled 'Equipment' on the right, click on the chain-link icon to filter and link the related Equipment records to this Work Order record.

Work Order Submit Tab Link Equipment Records

Service Tab

Work Order Service Tab

The Service tab of the Edit Work Order dialog is useful to mark its progress and establish dates. Fields from the Service tab of the Work Order record are as follows:

  • Status:  The current Status can be selected from this combo-box.  If the code does not yet exist as a record, click directly on the [Status] field name to quickly add a new one.
  • Due:  The Due Date of the Work Order.
  • Received:  The Received Date of the Work Order.
  • Completed:  After the Work Order has been finished, record the date of completion.
  • Technician:  The Person servicing this Work Order can be selected from the combo-box.  If the person does not yet exist as a record, click directly on the [Technician] field name to quickly add a person's name.
  • Labor Time:  Record the estimated or the true labor time required to complete this Work Order service.
  • Labor Cost:  Record the estimated or true labor cost required to complete this Work Order.
  • Material Cost:  Record the cost of materials and tools required to complete this Work Order.
  • Action Taken:  This is available for full-length notes recorded by the Technician to document any / all remarks of action required, steps taken, and progress notes leading up to completion.
  • Check to Approve & Lock: Checking the box in this tab approves and locks the current record from future editing. 

  • And if the current user is signed-in to the software with User Authentication, their name and the date can appear on the W.O. report (described below). 
  • More customizable fields are available in its own tab; see 'Others' below.


Documents | Notes | Parts | Attachments

Within these 4 panel grids, you can create New or Link existing Documents, Notes, Part Numbers, and Attachments.  Filter and sort through each of the panel grids record selection with the top Filter Row.

Work Order Documents/Notes/Parts/Attachments Tab

Others

  • The Custom Fields Tab:  Custom fields are available for adding Characters, Dates, Numbers, and Check boxes.  Visit the Change Field Names help topic to learn how to edit these fields.
  • The Meta Tab:  This is a READ-ONLY information tab used as a reference to view which user created the record and which user was the last to edit it; including the dates and times these occurred.

Work Order Report

A Work Order worksheet can be printed from this Work Order record with the [Print Worksheet] button at the bottom of the dialog.  After completion, click the [Print Work Order] button at the bottom of the dialog for the Work Order Report. 

A Work Order report template is included with Calibration Control.  Below is a print-preview of the stock default Work Order Report template:  

Print Work Order Report

You can also customize your own Work Order Report with the built-in Report Designer and set the new template as your default report in Options > Report & Label



Last Updated: 06 June 2022